Privacy policy
We attach great importance to the security and confidentiality of your personal data. This privacy policy informs you about the processing of your personal data.
1. When does this privacy policy apply?
1.1. We collect and use your personal data when you log in to the voting platform.
1.2. This privacy policy may be amended as set forth in Article 8.
2. Who are we?
2.1. “We” in this privacy policy refers to ADIMIAN.BE:
| Name | ADIMIAN.BE |
|---|---|
| Address | Avenue Louise 500/190, 1050 Ixelles, Belgium |
| Company number | 0690.847.460 |
| [email protected] | |
| Telephone | (+32) 2 883 68 00 |
2.2. We are responsible for the collection and use of your personal data in the manner explained in this privacy policy. If you have any questions about this, please contact us by e-mail: [email protected].
2.3. In certain circumstances, third parties may (also) be responsible for the processing of your personal data. In that case, we recommend that you consult the privacy policies of these third parties.
3. Which personal data do we process and why?
3.1. We will only process your personal data for a specific purpose and to the extent permitted by law. We further explain below in which cases we collect and use your personal data. If we do not receive your personal data directly from you, we will also inform you of this below.
3.2. We will process your personal data in the following cases.
| What personal data? | Why? | Legal basis? |
|---|---|---|
| Name, Email, Employer, IP address | To ensure the proper functioning of the platform, improve the content and overall user experience and verify your legitimacy to vote. | Consent and legitimate interest Art. 6.1 (a), (f) |
4. With whom do we share the personal data?
4.1. In principle, we do not share your personal data with anyone other than the persons who work for us, as well as with the suppliers who help us process your personal data. Anyone who has access to your personal data will always be bound by strict legal or contractual obligations to keep your personal data safe and confidential.
4.2. We do not transfer your personal data outside the European Economic Area (EEA). We will only transfer your personal data outside the EEA if you or your employer, as a customer or supplier, have offices outside the EEA with which we need to communicate. If a transfer were to take place, we will take sufficient safeguards to protect your personal data during the transfer (e.g. by entering into an agreement based on standard data protection clauses approved by the European Commission).
5. How long do we keep your personal data?
5.1. Your personal data will only be processed for as long as necessary to achieve the purposes described above or, when we have asked you for your consent, until you withdraw your consent. In this article we provide you with the information you need to evaluate how long we will keep your personal data identifiable.
5.2. As a general rule, we will de-identify your personal data when it is no longer needed for the purposes described above or when the retention period, as explained in this Article 5, has expired. However, we cannot delete your personal data if there is a legal or regulatory obligation or a court or administrative order preventing us from doing so.
6. How do we keep your personal data secure?
6.1. The security and confidentiality of the personal data we process is very important to us. That is why we have taken measures to ensure that all personal data processed is kept secure. These measures include processing only the personal data required for achieving the purposes we have communicated to you. We have also taken technical and organizational measures to secure our infrastructure, systems, applications, premises and processes.
7. Your rights regarding your personal data
7.1. You have the right to request access to all personal data processed by us relating to you. You have the right to ask that any personal data relating to you which are inaccurate, are corrected. You have the right to request that personal data relating to you are deleted, or to limit our use of the data, if they are no longer required for the purposes described above. You have the right to receive a copy of all personal data you have provided to us in a structured, commonly used and machine-readable format. All such requests will be evaluated by us, and addressed as legally required, which means that we may ask for specific evidence.
7.2. To exercise one of your rights, you can submit a written request to [email protected] stating the right to which your request relates. If you are still dissatisfied, you have the right to contact the competent data protection authority, i.e. the Belgian data protection authority (https://www.dataprotectionauthority.be/).
8. Changes to this privacy policy
8.1. We can change this privacy policy on our own initiative at any time. If material changes to this privacy policy may affect the processing of your personal data, we will communicate these changes to you in a way that we normally communicate with you (e.g. via e-mail).
9. Do you have any questions?
9.1. Should you have any further questions about the processing of your personal data, please do not hesitate to contact our data protection officer. You can contact our data protection officer by e-mail: [email protected]