Why secure document management matters in governance

Accurate record-keeping is essential for governance. Voting outcomes, official decisions, and supporting documents must be securely stored, verifiable, and easily accessible. Without a structured document management system, organizations risk losing critical information, facing compliance challenges, or questioning the integrity of past decisions.

HandsUp’s Secure Document Management ensures that all voting records, reports, and official decisions are securely stored, easily retrievable, and legally valid. With features like automated report generation, EIDAS-certified electronic signatures, and encrypted storage, HandsUp provides organizations with a comprehensive solution for document security and compliance.

By digitizing governance records, HandsUp reduces paperwork, enhances security, and simplifies compliance.

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Key features

Automated report generation

Every voting session generates valuable data. HandsUp provides an automated reporting system that allows organizations to quickly access past decisions and maintain compliance with internal and external regulations.

Report download

– Get detailed PDF summaries of voting sessions.

Summarized data

– View participant records, votes, and final outcomes.

Tamper-proof, time-stamped reports

– Ensure transparency.

EIDAS-certified electronic signatures

For legally binding decisions, HandsUp offers EIDAS-certified e-signatures, ensuring that documents are legally valid across the EU and beyond. With secure, legally enforceable signatures, HandsUp helps organizations avoid disputes and maintain governance integrity.

Legally recognized electronic signatures

– Certify voting outcomes.

Cryptographic verification

– Ensure document authenticity.

Secure storage & access controls

Sensitive governance documents must be protected from unauthorized access or tampering. HandsUp ensures that all documents are stored with enterprise-grade security measures.

End-to-end encryption

– Protects files from unauthorized access.

Role-based access control (RBAC)

– Restricts document visibility based on user permissions.

Tamper-proof audit logs

– Tracks every access and modification for full transparency.

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Benefits of secure document management

With HandsUp’s secure document management, organizations gain:

Full compliance

– Ensure legal recognition with EIDAS-certified signatures.

Reliable record-keeping

– Keep all governance decisions documented and secure.

Improved transparency

– Generate automated reports for clear oversight.

Enhanced security

– Prevent unauthorized access with encryption and access controls.

Efficient document retrieval

– Find and retrieve past voting records quickly.